Kroger RFP Pricing Discussion

Voice_260319_103512.m4a 3.7 min Mar 19, 2026 Participants: Peter Maniatis, Oz, Kevin Flood (joined mid-meeting)

Key Insights

Kroger RFP Scale

Kroger sends RFPs to 15-20 companies simultaneously. All responses come back via Koopa platform in Excel format. Massive data parsing challenge on both sides.

4 Recurring Charge Buckets

Pickup Cost
per instance

Disposal
per ton/volume

Surcharges
fuel, enviro, admin

Rental Fees
equipment monthly

All 4 buckets operate on different billing cycles — annualization requires frequency x volume x rate calculations

Pain Points Identified

Annualization complexity: Per-instance pricing needs pickup frequency x events/year. Disposal needs average volume per pickup. Rental fees don't align on the same timeline. Getting to "one number, who's our guy" is extremely manual.

Data volume: "This is a lot of data for them. It's a lot of data for me on the front end." — Peter on the bidsheet with 15,290 rows across 15 sheets.

Direct Quotes

"In order to annualize this, you need to figure out how many times it's picked up, multiply that by your events per year. Disposal needs to correlate to average volume per pickup." — Peter Maniatis

"We've got at least four recurring charge buckets that need to be accounted for." — Peter Maniatis

What We Built From This

Feature Built

AstorIQ Document Intelligence — Kroger RFP Parser

Indexed the full Kroger 2024 RFP Bidsheet (15,290 rows, 15 sheets) into the knowledge base. AstorIQ can now search pricing tiers, compare vendor bids, and calculate annualized costs across all 4 charge buckets — as a draft for Peter to review.

Feature Built

Related Documents Slide-Out

Click any vendor in the database → instantly see all related documents (RFP bidsheets, vendor lists, invoice history). Built because Brad described needing to cross-reference multiple data sources to evaluate bids.

Architecture

Kroger RFP Processing Flow

Koopa Platform
sends Excel RFP

→

AstorIQ Parse
extract 15,290 rows

→

4-Bucket Calc
annualize pricing

→

Draft Review
Brad verifies

→

Submit Bid
admin approved

Analysis generated by AstorIQ from audio recording — OZ3 Automation
All features are draft-only. No automated actions without admin approval.